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 Office® 2007 Sneak Peak

Office® Tips & Tricks for AAs

Office® Tips & Tricks Home

Office® Top 10 Tips & Tricks

Home

• Want expert help with your problem printer? Check out this online resource called "Fix Your Own Printer"at http://www.fixyourownprinter.com/

• Creating a new file or folder is easy.
• PrintScreen is back for Windows® !
• Here are three easy ways to create a shortcut to a web site, file or folder.
• Delete files and folders without sending them to the Recycle Bin.
• Minimize all your windows at once.
• Shortcuts for Cut, Copy and Paste.
• Customize Windows® Xp 25 ways.

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MS Word® Tips, Tricks and Shortcuts:

Note: The Word MVP (Most Valuable Professional) Site is currently upgrading to include the many changes in Word® 2007. MVP links presented below may or may not include tips that apply to Microsoft® Word 2007

• Save yourself hours by using Outline View in Word® 2003 properly! Learn how at http://word.mvps.org/FAQs/Formatting/UsingOLView.htm
• Perform a Mail Merge in Word® 2003 like a pro! Learn how at  http://word.mvps.org/FAQs/MailMerge/CreateAMailMerge.htm
• Setting Tabs in Word® is easy! Learn how at http://word.mvps.org/FAQs/Formatting/SettingTabs.htm.
•  Microsoft's Top 10 (or so) Word® 2003 Tips and Tricks
• Auto-convert Word® 2003 text into a table- two ways!
• Print List of Word® 2003 Keyboard Shortcuts

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MS Office® Tips, Tricks and Shortcuts:

• Templates and Tools for Calculating Hours- Find free online time calculators, timesheets, time clock software and Excel® training at CalculateHours.com.
• Automatically save and recover Office® files-The AutoRecover option (in these Microsoft Office programs: Word, Excel, PowerPoint, Publisher, and Visio) and AutoSave option (in Microsoft Office Outlook) can help you avoid losing work. Learn how to set them up here. View a printer-friendly version here.
• Tons of Templates- Microsoft Office® Template Gallery contains a variety of free templates for use in your MS Office® products. Includes calendars, stationary, forms, greeting cards and a host of others.
• Clipart, clipart and more clipart! Microsoft® has a vast selection for your use at:. http://office.microsoft.com/clipart/default.aspx?CTT=98&Origin=HH010912901033
• Word® Help Resources- There is an excellent resource written by Microsoft® designated Word "MVPs" containing FAQs, Tutorials, and links to other resources. A tabular design breaks the FAQ page into clear topics. Don't miss this one at  http://word.mvps.org/FAQs/index.htm.
• Excel® cheat sheet for adding and counting data- Adding and Counting are the bedrocks of data analysis in spreadsheets: http://office.microsoft.com/en-us/assistance/HA011266271033.aspx
  

• Houseclean your email: Use the Archive Tool found in Tools/Options/Other/AutoArchive, or the Mailbox Cleanup Tool (found also in the Tools menu) to make quick work of obsolete and out-of-date emails. View my recent PowerPoint presentation De-Clutter your Outlook Email for help with using these tools. You can also download a copy of the presentation if you wish.
  
  
• One of the most versatile programs on our computer, Outlook® is also one of the most misunderstood!
  Visit Outlook Tips.net to find out timesavers, tips and tricks for the program you probably use most!
  
  
• Unblock attachments in Outlook® 2007:
  CAUTION! This Outlook® registry hack removes default blanket protection from potentially dangerous attachments! Use with care and follow all advice on backing up your registry before making changes. Only open attachments that you expect and only from trusted sources! Nuff said... here's the hack.

• Keep Records with the Outlook® 2007 Journal
  The Journal in Outlook® 2007 can be enormously helpful, whether you choose to use it regularly or rarely. You don't have to limit yourself to recording documents or Outlook® items. You can keep track of conversations, customer inquiries, or any other transaction in which chronology matters. If you set the Journal for automatic entries, you can ignore it until you need to see what it recorded. You can also play starship captain and record everything you do. Learn how from this Dummies.com® article.

• Transfer, back-up, import or export your .pst data files in Outlook® 2007, 2003 and 2002.
  Tips and step-by-step instructions for managing your .pst files can be found at http://support.microsoft.com/kb/287070.  
  
  
• Protect sensitive data: restrict email forwarding, copying, and printing: When composing, go to File/Permission/Do Not Forward.
  
  
  
• Use Keyboard Shortcuts to speed your work:
  • Ctrl+1,2,3,4,5 will display Mail, Calendar, contacts, Tasks, and Notes.
  • Ctrl-N creates a new message.
  • Ctrl-S sends your message.
  • Ctrl-R replies to a message. (Ctrl-Shift-R replies to all)
  • Ctrl-F forwards
  • Ctrl-D deletes.
    
    
• Print your email attachment along with your email message.
  
  
• Top 10 email etiquette rules from the "Crabby Office Lady®".

• Export your Outlook® email settings, task lists, journal entries, addressbooks and contact lists to a file for transfer to another computer or for import into Outlook Express®.
• Change the Open-To option when launching Outlook-
  o Tools/Options/Other/Advanced Options/Startup in this folder- Inbox
• Change picture downloading ability-
  o Tools/Options/Security/Download Pictures/Change Automatic Picture Download Settings
  o Note: Read the cautions carefully. Removing restrictions improperly could expose you to more junk mail and other security risks.
  

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PowerPoint® Tips, Tricks and Shortcuts:

• The 10/20/30 rule of presentations...
  Simple, and very effective guidelines
  10 - the number of slides in your presentation
  20 - the number of minutes of your presentation
  30 - the font size!
  In essence, keep things short and sweet, yet powerful.
• Launch your presentation without launching PowerPoint®.
•  Compress your PowerPoint® 2003 presentation
• Create a multimedia greeting card in PowerPoint®

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Web Site Development Tips Tricks and Shortcuts:

• To calculate the loading time for your web pages, and to adjust accordingly.
• WebSitesThatSuck.com (Site that shows you how NOT to have a web site that "Sucks".

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Coming soon: More software-specific Tips and Shortcuts.

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